INTERNAL REGULATION OF IGIUMA
PREFACE.
According to the Regulation of University Institutes of Investigation of the University of Málaga, approved by the governing board on 26 February of 2018, article 14.3. there must be a project of internal regulation in which it is stated the object, location, basic operating rules, the economic regime, and the organisational structure. All these requirements are established in-depth in the following regulations.
CHAPTER I. GENERAL PROVISION.
ARTICLE 1. Origin.
The Research Institute for Gender and Equality of the University of Málaga (IGIUMA), located in the offices of the botanical garden, is mainly dedicated to the multi and interdisciplinary investigation and innovation, as well as the conveyance of the subject areas concerning gender and equality.
ARTICLE 2. OBJECTIVES.
IGIUMA’s main objectives are fomenting investigation, teaching and the conveyance of gender and equality studies in order to have the knowledge necessary to contribute to a real and effective equality between men and women and other social groups.
ARTICLE 3. FUNCTIONS.
The IGIUMA has the following roles:
a) Promoting, fulfilling, and disseminating the scientific and technological investigation or artistic creation in terms of gender.
b) Organisation and development of postgraduate degree’s programs and studies and any other scientific activity of specialisation or training according to the current regulations.
c) Promotion of conventions and contracts with public or private institutions and organisations for the fulfilment of scientific, technical, and artistic projects.
d) Cooperation and technical counselling to the university community within its specialisation.
e) Organisation and participation in different activities which facilitate the conveyance of results to the social fabric.
f) Any other role related to the statues or its development norms.
CHAPTER II. MEMBERS OF THE INSTITUTE.
Article 4. Arrangement.
The members of the University Institute of IGIUMA are:
- The teaching and research staff of the UMA incorporated to the Institute.
- The training teaching staff with a previous request from their tutor, who must be, at the same time, members of the Institute.
- The hired research staff in charge of the programs, contracts, or research projects developed by the Institute.
- The administrative and service staff assigned to the Institute.
- The extraordinary collaborating staff, external to UMA, named by the governing board amongst prominent figures of renowned prestige.
- The teaching and research staff from other public and private institutions without this implying any service provision relationship with UMA, under the conditions established in the agreements or affiliations, in accordance with current regulations and with a favourable report from the originating institution.
ARTICLE 5. Procedures and conditions to join and leave the institution.
5.1. Initially, the Institution is formed by the staff stated in its original report.
5.2. In order to join the institution, the following conditions must be met:
a. Participate in any of the investigation and development projects approved by the Institute’s Council.
b. Participate in the organisation and execution of doctorate courses, postgraduate degree and professional specialisation taught by the institute.
c. Be part of the teaching or research staff of the UMA and develop research projects in terms of gender and equality pledging to develop it in the Institute.
5.3. The incorporation of new personal of the Institute will be made through:
a. An application co-signed by two investigating members of IGIUMA, along with the curriculum vitae of the solicitor and the authorisation of the Department or, if necessary, another centre or Institute.
b. The request will be submitted for approval of the Institute’s Counsil, and it will need the favourable vote of half of it plus one of the assistants of the session.
c. Once the incorporation is approved, it will be communicated to the vice chancellor.
5.4. Belonging to more than one University Institute will require the authorisation of the governing board. In any case, it will be considered exceptional and authorised due to strategic circumstances justified and at the request of the Institutes involved.
5.5. Resignation as a member of the Institute:
a. Lacking the requirements needed to be part of the Institute.
b. Upon application of the member interested, written to the Institute’s Counsil. In such case, the leave will be authorised once the requirements are met by the person requesting it.
c. It will be communicated to the vice chancellor in charge.
CHAPTER III. GOVERNING BODY.
Article 6. Collegiate and unipersonal body.
The following are governing bodies of the Research Institute for Gender and Equality of the University of Málaga:
- Collegiate bodies: Council board and permanent commission.
- Unipersonal bodies: Management and secretary.
FIRST SECTION. COLLEGIATE BODIES.
Article 7. Council board.
7.1. The council board is the Institute’s collegiate and administrative body, and it will be formed by:
a. The presiding director.
b. The secretary who will perform the functions of the board secretary.
c. Every member of the Institute, whether doctor or not.
d. A representation of non-doctorates being taught a postgraduate degree arranged by the Institute, which number will be correlated with the number of students.
e. A representative of the administrational and service staff who carry out their own activity in the Institute.
7.2. The elected members of the Counsil will be renewed every 2 years through elections called by the director of the Institute according to the electoral law of the University of Málaga.
7.3. The board’s functions are the following:
a. Developing and approving the draft regulations of the internal regulation, as well as its modification.
b. Choosing and, if needed, removing the Institute’s director.
c. Developing and approving the registration and firing of the members.
d. Choosing and, if needed, removing the Institute’s members in the different committees of the university.
e. Approving the investigation activity projects, teaching and transference of the Institute.
f. Proposing and developing postgraduate programs and studies and specialisation in the Institute’s own subject areas.
g. Proposing and approving the signing with public or private entities to develop investigation projects, teaching or transference of subject areas related to the Institute.
h. Knowing, coordinating, and disseminating the investigation and teaching activities and the results transfer of the Institute’s members, as well as looking out for its quality.
i. Collaborating with the University of Málaga’s different bodies.
j. Developing and approving the Institute’s budget proposal, implementation status and clearance of accounts.
k. Establishing the staff and materials necessary to develop the Institute’s activities.
i. Managing its own budgetary resources, materials and facilities, organising and distributing the tasks among its members.
m. Approving the annual report and taking it to the University’s competent body. The report should contain information about the activities carried out during the corresponding year.
n. Any other activity assigned by the current regulations.
ARTICLE 8. Permanent commission.
8.1. The permanent commission of the Institute’s board is the Institute’s governing collegiate body and it will be formed by:
a. The leading Institute’s director.
b. The Institute’s secretary, who will be responsible for the Commission’s Secretary.
c. Representatives of the Institute’s doctoral members, chosen by and among them. Its number will depend on the number of subject areas in the Institute.
d. Representatives of the non-doctoral members who are graduating in a postgraduate degree organised by the Institute, chosen by and among them. Its number will depend on the number of students.
e. A representative of the administrational and service staff who carry out their job in the Institute.
8.2. The functions of the Permanent Commission will be those assigned by the Institute’s board.
SECOND SECTION. UNIPERSONAL BODIES.
ARTICLE 9. INSTITUTE’S ADMINISTRATION.
9.1. The Institute’s director will hold the representation of it and will carry out the directing functions and day-to-day management.
9.2. The Institute’s administration functions are:
a. Summoning and directing the Institute’s board and the Permanent Commission’s meeting, guaranteeing the current legislation’s achievement and moderation of the deliberations.
b. Proposing the designation and, if needed, the firing of the Institute’s secretary.
c. Informing the Institute’s board of the agreements and the actions carried out by the Permanent Commission.
d. Making sure that the functions assigned to the Institute’s staff are carried out with the purpose of guaranteeing the quality of the activities.
e. Supervising that the adopted resolution are carried out by the Institute’s board.
f. Informing the board, at least biannually, of the budget proposal’s status.
g. Any other function assigned by the current regulation.
9.3. The Institute’s management will be executed by the person appointed by the dean.
9.4. The Institute’s management will be chosen by the board within the doctoral teaching and research staff. The election will be carried out through secret and roll call vote, early voting being allowed. The person with the highest number of votes will be elected. Their mandate will be of four years, and they cannot exceed two consecutive mandates.
9.5. The director can be fired for the following causes: own petition, lacking the necessary conditions to be chosen, and legal finalisation of their mandate. They can be removed by the board due to overall majority of its members, prior presentation of a motion of censure endorsed, at least, by the fifth part of its members. The firing in the Institute’s management belongs to the dean.
9.6. In case of a vacancy, absence, illness or any other legal cause, the director’s functions will be taken over by the Institute’s secretary.
ARTICLE 10. INSTITUTE’S SECRETARY.
10.1. The Institute’s secretary has the following functions:
a. Attesting to the agreements and resolutions of the Institute’s governing body.
b. Guaranteeing the dissemination and advertising of the agreements, resolutions, conventions, regulations and any other general norms regarding the institutional functioning within the members forming the Institute.
c. Developing and watching over the minutes and the Institute’s official documents.
d. Managing the record and the Institute’s archive.
e. Processing the procedures of their responsibility.
f. Any other function assigned by the current regulation or by the Managing sector.
10.2. The person in charge of the Secretary will be named by the dean on the motion of the Institute’s management.
10.3. The person in charge of the Institute’s management will choose the secretary within the doctoral teaching and research staff with a full-time commitment.
10.4. Their firing will be produced by the following causes: resignation, own petition, the Institute’s management decision or end of the mandate. In this last case, they will continue working temporarily until designation of the new management.
10.5. In case of vacancy, absence, illness or any other legal cause, the Secretary’s functions will be assumed by the person assigned by the Institute’s management who accomplishes the requirements stated in the article 26 of this regulation.
CHAPTER IV. OPERATION SCHEME.
Article 11. Session system.
11.1. The Institute’s board will meet:
a. In ordinary sessions, at least once per semester.
b. In extraordinary sessions summoned by the director, or when it is requested by, at least, the fifth part of its members.
c. The sessions will be led by the Institute’s director and the Institute’s secretary will act as such.
11.2. The Permanent Commission will meet:
a. As many times as necessary at the behest of the management or when requested, at least, by the fifth part of its members.
b. The sessions will be led by the Institute’s director and the Secretary will act as such.
ARTICLE 12. MEETINGS CALL.
12.1. The meetings’ call (which will be preferably communicated by email or place assigned by each member of the board) will be the responsibility of the person leading the presidency.
12.2. The call must have the meeting agenda, set by the presidency considering the petitions made priorly. The information related to the subject areas must be available to the Institute’s members.
12.3. It must be notified in advance for at least seven days, if ordinary, and 48 hours if extraordinary.
ARTICLE 13. QUORUM.
For the valid creation of the sessions’ board, deliberations, and agreements taking place, the presence of the person leading, the one in charge of the secretary and half of the rest of the members will be needed during the first call; during the second call such quorum will not be necessary.
Article 14. Delegation of votes.
The vote can be delegated to other member of the Council, stating it in writing and notifying the presidency at the time of the constitution of the session. The person who has delegated the vote for the purposes of quorum and adoption of agreements will be considered present.
Article 15. Adoption of agreements.
15.1. Matters that do not appear on the agenda cannot be the subject of deliberation or agreement, unless all the people who make up the body are present and the urgency of the matter is declared by the favourable vote of the absolute majority.
15.2. Ordinary votes will be by show of hands; when it is the election of people or when at least one fifth of those attending the session so request, a secret vote will be carried out.
15.3. The agreements will be adopted by the simple majority of the people who attend the session.
CHAPTER V. ECONOMIC AND FINANCIAL REGIME
Article 16. Funds.
The Institute will have the following funds:
- The funds allocated to the budget of the University of Málaga to provide the Institute with the necessary material means to guarantee the development of its activity.
- The indirect costs corresponding to its projects, agreements and research contacts, in the percentage disposed in the budget of the University of Málaga.
- The income generated by activities of the own Institute.
Article 17. Economic management.
17.1. The economic and patrimonial management of the Institute will be carried out by the administrative staff according to the budget management regulations of the University of Málaga.
17.2. The Council of the Institute has the competence of approving the distribution for the proposition of the Institute’s budget, as well as the settlement of its accounts.
17.3. The Institute board will inform the Council, at least half-yearly, about the estate of execution of the Institute’s budget.
17.4. At the end of each financial year, the board will present to the Council of the Institute the corresponding economic report for approval.
CHAPTER VI. REFORM OF THE REGULATION.
Article 18. Procedure.
18.1. The current Regulation will be able to undergo a reform, if proposed by the Institute board, or by one third of the members of the Institute Council.
18.2. The reform project will be debated and approved on an extraordinary session of the Council of the Institute convened for the purpose.
Article 19. Approval.
19.1. The approval of the reform of the regulation will require a qualified quorum of absolute majority of the people who make up the Council of the Institute.
19.2. Once it is approved, the reform of the regulation will be delegated to the Government Council.
TRANSITIONAL PROVISION
After the initial constitution of the Institute, with exceptional behaviour, a first session of the Council of the Institute will take place, in which all people who have been part of the request for the creation of the Institute will be summoned. Such session will be leaded by the vice-rector of the University of Málaga with powers in research matters, or by a delegate person, and the election of the Director of the Institute will be the only point of the day.
FINAL PROVISION
This Regulation will come into force the day after its publication in the Official Gazette of the University of Málaga (BOUMA).
